Utah State Tax Commission

Withholding Tax Workshop

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If a business moves, changes its name, or ceases to do business, the owners need to notify the Tax Commission so the license can be updated. A TC-69C is available at tax.utah.gov/forms.

This form can be used to report any of the following changes, or to correct inaccuracies in your identification number, name or address.

• Change in mailing address
• Change in business address
• Change in business name
• Business discontinued or ceased paying wages
• Other (attach explanation)

If you sell a business or change the ownership status, you must close the existing license and apply for a new license. The existing tax number is not transferable, the new owner/entity cannot use the number or report withholding taxes on the coupons of the previous owner/entity. The following conditions require application for a new license number:

• Business is sold
• The ownership status changes or the Federal ID number changes
• from a sole proprietorship to a partnership or corporation
• from a partnership to a corporation or a sole proprietorship
• from a corporation to a sole proprietorship or partnership

If you purchase a business, you could be held liable for the seller's unpaid taxes. To protect yourself, you should:

• Review the seller's tax records
• Place into an escrow account enough funds from the purchase price to cover all unpaid taxes
• Only release the escrow funds when the seller provides you with copy of a tax clearance letter from the Utah State Tax Commission stating that all returns have been filed and no taxes are due

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