Utah State Tax Commission

Withholding Tax Workshop

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If a business moves, changes its name, or ceases to do business, the owners need to notify the Tax Commission so the license can be updated. A TC-69C, Notice of Change for a Tax Account, must be used to notify us of a change. This form is available at tax.utah.gov/forms.

This form can be used to report any of the following changes, or inaccuracies:

• Change in mailing address
• Change in business address
• Change in business name
• Business discontinued or ceased paying wages
• Other (attach explanation)

If you sell a business or change the ownership status, you must close the existing license and apply for a new license. The existing tax number is not transferable, the new owner or entity cannot use the number or report withholding taxes on the coupons of the previous owner or entity. The following conditions require application for a new license number:

• Business is sold
• The ownership status changes or the Federal ID number changes
• from a sole proprietorship to a partnership or corporation
• from a partnership to a corporation or a sole proprietorship
• from a corporation to a sole proprietorship or partnership

If you purchase a business, you could be held liable for the seller's unpaid taxes. To protect yourself, you should:

• Review the seller's tax records
• Place into an escrow account enough funds from the purchase price to cover all unpaid taxes
• Only release the escrow funds when the seller provides you with copy of a tax clearance or zero balance letter from the Utah State Tax Commission stating that all returns have been filed and no taxes are due.

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